Privacy Policy


PRIVACY POLICY.

This privacy policy sets out how The Finance Professional Show Ltd uses and protects any information that you give us when you use this website.

The Finance Professional Show Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

The Finance Professional Show Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 4th July 2018.

OUR PRIVACY PROMISE.

We promise:

▪      To keep your data safe and private

▪      Not to sell your data

▪      To give you ways to manage and review your marketing choices at any time

 

HOW THE LAW PROTECTS YOU.

As well as our Privacy Promise, your privacy is protected by law. This section explains how that works.

Data Protection law says that we can use personal information only if we have a proper reason to do so. This includes sharing it outside of The Finance Professional Show. The law says we must have one or more of these reasons:

▪      To fulfil a contract we have with you, or

▪      When it is our legal duty, or

▪      When it is in our legitimate interest, or

▪      When you consent to it.

A legitimate interest is when we have a business or commercial reason to use your information. But even then, it must not unfairly go against what is right and best for you. If we rely on our legitimate interest, we will tell you what that is.

Here is a list of all the ways that we may use your personal information, and which of the reasons we rely on to do so. This is also where we tell you what our legitimate interests are.

SECURITY.

We are committed to ensuring that your information is secure. Therefore, we have implemented appropriate technical and organisational measures to maintain the ongoing confidentiality, integrity and availability of our data processing systems and services to prevent unauthorised access or disclosure of your personal data.

WHAT WE COLLECT.

We may collect the following information:

▪         Name and job title

▪         Contact information including email address

▪         Demographic information such as postcode, preferences and interests

▪         Other information relevant to customer surveys and/or offer

WHERE WE COLLECT YOUR PERSONAL INFORMATION FROM.

We may collect personal information about you (or your business) from these sources: Data you give to us:

▪      When you apply for our products and services

▪      When you talk to us on the phone or in person

▪      When you use our website

▪      During registration for our show either via our website or in person

What We Use Your Personal Information For

Our Reasons

Our Legitimate Interests

To deliver of our products and services

Fulfilling contracts

Being efficient about how we fulfil our contractual duties

To manage our relationship with you or your business

Fulfilling contracts

Being efficient about how we fulfil our contractual duties

To periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you

have provided.

Our legitimate interests

Developing products and services, and how we communicate them to our existing customer base.

To provide advice or guidance about our products and services

Our legitimate interests

Developing products and services, and what we charge for them.

To develop new ways to meet our customers’

needs and to grow our business

Our legitimate

interests

Developing products and services,

and what we charge for them.

To manage how we work with other companies that provide services to us and our customers

Fulfilling contracts

Being efficient about how we fulfil our contractual duties

To respond to complaints and seek to resolve

them

Fulfilling contracts

Being efficient about how we fulfil

our legal and contractual duties

To manage risk for us and our customers

Fulfilling contracts

Being efficient about how we fulfil our legal and contractual duties

To make and manage customer payments

Fulfilling contracts

Being efficient about how we fulfil our contractual duties

To manage fees, charges and interest due on

customer accounts

Fulfilling contracts

Being efficient about how we fulfil

our contractual duties

To collect and recover money that is owed to us

Fulfilling contracts

Being efficient about how we fulfil our contractual duties

To detect, investigate, report, and seek to prevent financial crime

Our legal duty

Developing and improving how we deal with financial crime, as well as

doing our legal duties in this respect

To obey laws and regulations that apply to us

Our legal duty

Complying with regulations that apply to us

To exercise our rights set out in agreements or contracts

Fulfilling contracts

Being efficient about how we fulfil our legal and contractual duties

To run our business in an efficient and proper way. This includes managing our financial position, business capability, planning, communications, corporate governance, and

audit

Our legitimate interests and legal duty

Being efficient about how we fulfil our legal and contractual duties and complying with regulations that apply to us

WHO WE SHARE YOUR PERSONAL INFORMATION WITH.

We may share your personal information with affiliates, vendors, subcontractors or other service-providers carrying out services on your behalf as well as the following organisations:

▪      HM Revenue & Customs, regulators and other authorities

▪      Credit reference agencies

▪      Fraud prevention agencies

▪      Any party linked with you or your business’s product or service

▪      Companies we have a joint venture or agreement to co-operate with

▪      Companies that we introduce you to

▪      Market researchers

▪      Companies you ask us to share your data with

VISITORS TO OUR WEBSITES.

When someone visits https://financeprofessionalshow.co.uk/ we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

LINKS TO OTHER WEBSITES.

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy policy applicable to the website in question.

HOW WE USE COOKIES.

You should be aware that when you access or use our content, products and services, we may collect information from your devices through the use of 'cookies'. A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies are used by our websites to improve your online experience and to ensure that relevant content and functions are delivered and used more effectively. We use both session cookies and persistent cookies to perform various functions across our sites.

Session cookies are downloaded to your device temporarily for the period that you browse a particular website; these cookies might allow you to navigate between pages more efficiently or enable websites to remember the

preferences you select. Persistent cookies can be used to help websites remember you as a returning visitor or ensure the online adverts you receive are more relevant to your interests.

When you visit our websites, Cookies will be placed on your device in two ways. Cookies placed by The Finance Professional Show, as the site operator, are called "first party" Cookies. Cookie may also be placed on your device by a party other than the Finance Professional Show, such cookies are known as "third party” cookies. Examples of the uses of third party cookies include collecting information about browser habits and providing tailored content to you.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can amend your browser settings to block some or all cookies. However. this may prevent you from taking full advantage of the website. To alter your cookie settings, follow the instructions provided by your preferred web browser. For your ease of reference, we have provided the links below which provide instructions on how to remove and delete cookies for some of the more common web browsers. Please be aware that if you block cookies from the websites, some or all the website's functions may not perform as intended:

▪      Firefox

▪      Internet Explorer

▪      Google Chrome

▪      Safari

Mobile phone users may have to refer to their handset manual for details on how to block cookies using their mobile browser. For more information about online behavioural advertising cookies and opt-out controls, please go to http://www.youronlinechoices.eu/. More information regarding opting out of platform based advertising can be found at http://appnexus.com/platform-policy#choices

MARKETING.

We may use your personal information to tell you about relevant products and offers. This is what we mean when we talk about ‘marketing’. The personal information we have for you is made up of what you tell us, and data we collect when you use our services, or from third parties we work with. We study this to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you.

We can only use your personal information to send you marketing messages if we have either your consent or a ‘legitimate interest’. That is when we have a business or commercial reason to use your information. It must not unfairly go against what is right and best for you.

You can ask us to stop sending you marketing messages by contacting us at any time.

We may ask you to confirm or update your choices, if you take out any new products or services with us in future. We will also ask you to do this if there are changes in the law, regulation, or the structure of our business.

If you change your mind you can update your choices at any time by contacting us.

HOW LONG WE KEEP YOUR PERSONAL INFORMATION.

We will keep your personal information for as long as you are a customer of The Finance Professionals Show. After you stop being a customer, we may keep your data for up to 15 years for one of these reasons:

▪    To respond to any questions, complaints or potential legal disputes.

▪    To show that we treated you fairly.

▪    To maintain records according to rules or legislation that apply to us.

We may keep your data for longer than 10 years if we cannot delete it for legal, regulatory or technical reasons.

HOW TO GET A COPY OF YOUR PERSONAL INFORMATION.

You can access a copy of your personal information by writing to us at this address:

FOA: Managing Director

Finance Professional Show Ltd

71 Gloucester Place

London

W1U 8JW

FORMATS FOR SHARED DATA.

The General Data Protection Regulation (GDPR) came into force on Friday 25th May 2018. From this point onwards, you will have the right to get your personal information from us in a format that can be easily re-used. You can also ask us to pass on your personal information in this format to other organisations.

LETTING US KNOW YOUR DATA IS INCORRECT.

You have the right to question any information we have about you that you think is wrong or incomplete. Please contact us if you want to do this. If you do, we will take reasonable steps to check its accuracy and correct it.

WHAT IF YOU WANT US TO STOP PROCESSING YOUR INFORMATION?

You have the right to object to our use of your personal information, or to ask us to delete, remove, or stop using your personal information if there is no need for us to keep it. This is known as the ‘right to object’ and ‘right to erasure’, or the ‘right to be forgotten’.

There may be legal or other official reasons why we need to keep or use your data. But please tell us if you think that we should not be using it.

We may sometimes be able to restrict the use of your data. This means that it can only be used for certain things, such as legal claims or to exercise legal rights. In this situation, we would not use or share your information in other ways while it is restricted.

You can ask us to restrict the use of your personal information if:

▪    It is not accurate.

▪    It has been used unlawfully but you don’t want us to delete it.

▪    It not relevant any more, but you want us to keep it for use in legal claims.

▪    You have already asked us to stop using your data but you are waiting for us to tell you if we are allowed to keep on using it.

If you want to object to how we use your data or ask us to delete it or restrict how we use it or, please contact us.

HOW TO WITHDRAW CONSENT.

You can withdraw your consent at any time. Please contact us if you want to do so. If you withdraw your consent, we may not be able to provide certain products or services to you. If this is so, we will tell you.

HOW TO COMPLAIN.

Please let us know if you are unhappy with how we have used your personal information. You also have the right

to complain to the Information Commissioner’s Office. Find out on their website how to report a concern.

Data Protection Notification No: ZA043224